The Chatham County Board of Commissioners typically meets on the third Monday of the month, but other meetings are held as needed or changed to another date due to holidays or special issues.

Meeting Times & Locations: The regular meetings are typically held in the evening at 6 pm, usually in the Agriculture Auditorium in Pittsboro.  Work sessions are usually held preceding the regular meeting in the afternoon, usually around 2 or 2:30 pm. 

Open Meetings Law: All meetings are advertised publicly in accordance with the North Carolina Open Meetings Law.

Agendas: Agendas are typically on the website the Friday before the Monday meeting, but printed agendas are available at the meetings. You can sign up to receive copies at:  www.chathamnc.org/enotify

Minutes: Minutes for the meetings of the Board of Commissioners are the official record of the meetings and must be approved before public distribution. This means it may take several weeks for minutes to be posted on the website.

Consent Agendas: The part of the meeting agenda designated as the Consent Agenda is designed to include non-controversial items that can be dealt with swiftly with one motion. However, any commissioner or citizens can ask to have an item removed from the Consent Agenda to be dealt with as a standard agenda item.

Sandra Sublett, CMC, serves as Clerk to the Board of County Commissioners

Public Input: Every regular meeting includes a public input period at the beginning of the meeting for citizens to address any issue that is not part of the meeting’s official agenda or public hearing. This part of the agenda is limited to 30 minutes and speakers are limited to THREE minutes each, but you must sign up before the meeting starts. Written comments are also accepted.

Resolutions and Ordinances: Resolutions of the Board of Commissioners express the position of the Board on a specific issue. They are numbered and maintained by the County Clerk to the Board. Ordinances are official actions taken by the Board of Commissioners as a law-making body. For more on ordinances,click here.

Clerk to the Board: Sandra B. Sublett, CMC, serves as the Clerk to the Board of Commissioners. The clerk is appointed by the board each December. In this role, Sandra's prepares agendas and materials for board meetings, records the minutes of meetings, and completes follow-up action after meetings, such as maintaining the county ordinances.

Citizens may contact her at 919-542-8200 to have an item placed on the board's agenda, to sign up to speak during a board meeting, for copies of minutes, or to inquire about follow-up actions from board meetings.

You also may contact our Deputy Clerk, Lindsay Ray, if you have questions about upcoming meetings.  She also handles applications by residents to serve on volunteer boards and committees.  She can be reached at 919-542-8200.